50+ Things You Could Outsource to a Virtual Assistant

Feel like you have too much to do (or want to do) and not enough time to do it? Last week I shared with you how you can stop hustling so hard by hiring help in your business.

I encourage you to think seriously about hiring a virtual assistant (VA). I can testify that it greatly improved the quality of my life when I did. So much so that I continued to increase my income, while spending less time working and more time focusing on the things that are most important for me.

In that post I only briefly mentioned the types of stuff VAs can take off your plate so that you have more time to focus on what you do well–your chosen profession–and, in turn, grow your business, which is the whole point, right?

I suggested that you make a list of the things you feel someone else could do for you. If you haven’t yet, read on then do it! (Even if you don’t feel ready yet, it just might make you feel ready and at least you’ll have a head start when you are)

Today I want to help you expand that list by providing you with more tasks VAs typically perform that you don’t need to be doing yourself.

Perhaps this will also give you ideas for activities that you are not currently engaging in–maybe because you’re not so great at them–but would like to be doing. All the more reason to consider hiring a VA.

50+ Things You Could Be Outsourcing to a Virtual Assistant

Social media

  • Put together your social media plan for the coming year
  • Find and connect with your ideal audience or influencers
  • Run a contest or event
  • Write posts & create shareable images
  • Schedule posts for upcoming launches (before during and after)
  • Create recurring automated posts for all your past blog posts
  • Create recurring posts for your optin and freebies
  • Create Twitter lists of people you’d like to start connecting with and retweet their stuff
  • Ensure your recent blog posts are being posted mutliple times after they are published.

**If you’re a social media manager or have social media related offerings in your business, you can have your VA do the above for your clients so you can take on more work while still overseeing the quality yourself.

Website management

  • Upload, format and schedule weekly blog posts
  • Format and publish new pages
  • Put together resource pages
  • Check for typos
  • Do backups and updates
  • Create forms (guest post submission, client feedback forms, etc)

**If you’re a web designer or developer, you can have your VA do the basic stuff for your clients like doing the initial setup of the development site (installing WP, installing plugins, adding page content, etc)

Product launches

  • Put together a launch calendar
  • Write and schedule social media posts (you’ll need a lot more than you realize during a launch and it’s easy to forget once you’re thrown into the launch madness).
  • Create shareable launch images
  • Create, setup & monitor Facebook Ads
  • Write or proofread launch sequence emails
  • Write or edit launch related blog posts
  • Create a “promo” page with pre-made social shares and send to your network to help you promote during the launch
  • Setup, monitor and manage affiliates
  • Manage your product website (updating buy now buttons, setting up shopping cart, etc)

General Marketing

  • Edit & upload videos to your blog, Youtube and Facebook after you’ve recorded
  • Edit & upload podcasts
  • Manage SEO of your blog posts or Youtube videos
  • Look for and inform you of people requesting services you offer in Facebook groups
  • Uploading, scheduling or sending your weekly newsletter
  • Putting together a newsletter sequence for new subscribers

Client Relationship/Process

  • Put together Welcome or Goodbye Package
  • Send invoices
  • Find & send a thank you gift or postcard
  • Followup (or remind you to follow up) 1,3,6 months after project completion
  • Go through and implement Stress Less & Impress for you (shameless plug!)

Public Relations

  • Reach out to influencers
  • Distribute press releases
  • Find places to guest post
  • Reach out for guest posts/interviews
  • Write or edit guest posts

Evergreen products

  • Write, edit or design an optin freebie related to your evergreen product to gather leads.
  • Write, edit or add to your newsletter program an email sequence for new leads interested in your evergreen product.
  • Create an on-going marketing plan for your evergreen product
  • Create & manage Facebook ads for your product
  • Manage sales & delivery of your product
  • Track sales and make reports about your product
  • Setup and help for a webinar or event around your evergreen product

Organize events (webinars, online summit, retreat)

  • Find contributors or guests
  • Reach out on your behalf to contributors or guests
  • Setup any tech related things (webinar software, website, etc)
  • Create marketing plan
  • Implement marketing plan

Monthly vital metrics reports

  • Track business and marketing stats you deem important to understanding how you’re doing on a monthly, quarterly and annual basis (income, social media followers, list size)
  • Create graphs and excel spreadsheets to organize information
  • Give recommendations for tasks to be done when you’re not reaching your goals

Affiliate programs

  • Set up an affiliate plugin or program (the tech stuff)
  • Create terms and conditions or an affiliate agreement
  • Create and manage a special affiliate promotion
  • Write/edit emails to affiliates
  • Create affiliate promotion copy or images
  • Create and schedule social media posts for other people’s products you’re an affiliate for

Customer Service

  • Responding to emails
  • Putting together script swipe files for common customer requests
  • Troubleshooting customer issues (especially if you have a course or product)
  • Taking care of refunds

Pheww…that was only 50ish tasks and I’m certain if I don’t stop now, I could go on for hours.

I’m just getting used to handing things over myself, but making a list like this really helps me realize how many things I could be doing to grow and manage my business, that I just don’t have time for.

Instead of settling with doing just what you have time to do, start having someone else do them for you.

This means you have more time to spend on the most important things (what you love the most + what you’re best at) AND will help you grow faster because you’ll be able to do (or have someone else do) things you otherwise wouldn’t have ever thought about because you just don’t have the time.

Action time!

If you haven’t already, make a list of all the things you’d like to do + all the things you’re already doing that you don’t want to do, and start thinking about hiring someone to do them for you.

Obviously, not all VAs can do all the tasks listed here. Knowing exactly what you need will make it much easier to find the right VA for you. And when you’re ready, here is how to find and hire your dream VA.

-Leah

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Leah Kalamakis Leah Kalamakis is the founder of The Freelance To Freedom Project and a web designer/developer for brilliant entrepreneurs. When she’s not hanging out in the FTF Community, you can find her people watching on the streets of NYC. Come say hi on Twitter, Instagram, or Facebook.

{ 25 comments… add one }
  • You read my mind! Love and thanks!

  • This really got me thinking, lady! The overwhelm has been creeping up on me lately so this list is an excellent outline.

    I’d love to know more about how you hire VA and what your process looks like in another post if it’s possible 🙂

    • Leah Kalamakis Leah

      Oh I’m glad! Starting to feel the overwhelm is the first sign that you are probably ready 🙂 How to hire and my process coming on the blog next week!

  • This is such a great list! So many things a VA can do…only I don’t feel like I can afford one, and don’t know how to go about finding a good one. Any suggestions?

    • Leah Kalamakis Leah

      Yes, next week I’ll be talking about where to find one and how to prepare to hire one!

  • I’ve been seeing a lot of posts around VAs this week, and it’s amazing to see all the different things they can do. It’s evolved so much from the old school idea of managing emails and calendars!

  • What a great list, Leah! It’s amazing, the number of things we can hand off to others… IF we’re willing to relinquish a bit of control. I’m still working on that one 🙂 — so I’m really looking forward to next week’s post!

  • Kimberly

    Great list! Some of these items surprised me. I’m going to start looking for a VA!

  • If I could find a magic VA who could do all the tasks under general marketing, PR, and event organization, plus run my FB ads, I’d be sooo happy. A VA is in my 2015 Q3 plan, for sure.

  • This is just damn spooky lady! I’ve been looking for a VA lately and whilst I know I need to outsource, I was struggling with what I should let go of (other than cleaning my house!).

    This answered some of my pressing questions. Thank you!

  • Love this list! Saving this as a goal to work towards to eventually be able to outsource more items on my to-do plate. I imagine the struggle is finding the exactly right VA that has the skills and expert knowledge to take care of the majority of what you need, rather then having to use multiple ones.

  • Great reminder. I did make a list like this last year, then didn’t follow through with hiring a VA (just a few project-related hires).

  • This is amazing collection of tasks Leah!! Love it.

  • This is one expansive list. You really need to know what you want from your VA so that getting one will be cost efficient and worth it. And maybe, after seeing this list, you will add more tasks on your list.

  • Great list & thanks for putting it up. As per my experience, outsourcing is a GREAT way to expand. However, if you have never outsourced before then make sure you start with smaller simpler processes. Don’t outsource a lot at a time to someone you’ve never worked with before. Give them a test project 1st. Also make sure the have good communication skills & response time. Good luck!

  • Austin

    This was really helpful. Thank you.

  • This is probably the most comprehensive list that a VA can handle.
    I think an entrepreneur planning to have VA will have an easier time deciding with this. I do agree that overseeing the quality of VAs work is important.

    Cheers to you.

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